Several hotels and room types
Several hotels per city, airport hotels included. Each hotel has its own room types and room counts, mapped to standard types such as single, double, twin, triple and suite, with custom types and capacities when you need them.
Room assignment and roommates
Assign rooms, see roommates grouped, and move a guest to another room. Stay statuses are expected, checked in, checked out and no-show, with bulk updates.
A live rooming list link for each hotel
Each hotel gets a read-only link showing only its own guests: guest, room number, room type, status and dates. The hotel can search, filter and sort, and sees email and phone only if you allow it. Links can expire.
Taking the hotel’s list back in
Upload the room list the hotel sends back (room number, room type, guest name) from a spreadsheet. Names are fuzzy-matched to existing guests and the room numbers are written to their records.
Allotment tracking and the reconciliation report
See allotment, rooms taken, remaining and over-allocation per room type. After the event, export a reconciliation report: summary, planned and actual nights per room, daily pickup, exceptions (no-shows, day use, early or late check-out, upgrades) and guest detail.
What it doesn’t do yet
- The hotel can’t check guests in from its link; it is read-only.
- Allotment is one number per room type, not set night by night.
- It doesn’t calculate billable nights from your contract; you check the invoice against the reconciliation report.
Frequently asked questions
- Do I send the hotel a new spreadsheet after every change?
- No. The hotel sees the current list on its own link, so you don’t send new rooming list versions.
- How do I check the hotel invoice after the event?
- The reconciliation report gives planned and actual nights per room, daily pickup and exceptions on separate sheets; you check the invoice against it room by room.