How an agency event flows
The client’s list arrives, hotels and transfers are planned, the desk opens on the day, then the hotel invoice arrives. Every step rests on the same guest record.
- The client’s spreadsheet uploads as it is; only a name is required
- Several hotels and cities, each hotel with its own live rooming list link
- Arrivals are grouped into vehicles by rules; the transfer team works from a phone
- Check-in on the day from a registration desk link
- A room-by-room reconciliation report after the event
What you give the client
Ready reports (guest list, arrivals and departures, accommodation, transfer list) export to Excel or CSV. You can also give someone on the client side read-only access with the viewer role.
Working with hotels and transfer companies
Hotel and transfer teams work without an account, from links that show only their own job. You switch personal details on or off per link.
What it doesn’t do yet
- There’s no quoting, budgeting or invoicing module.
- It doesn’t send emails or text messages to guests.
Frequently asked questions
- What size of event is it for?
- It helps most at events with 100 to 1,000 guests moving between several hotels, airports and cities.